How to Create and Print a Payment Coupon Book

bizfluent article image

signing check image by jovica antoski from

If you have word-processing software or a publishing program, you are familiar with and access to a decent printer, it's easy to create and print a coupon book. Coupon books can be useful, particularly if you have more than one customer who makes regular payments. Coupon books provide your customers with reminders of how much is due, when it is due, where to mail the payment and how to contact you if necessary.

Use a word-processing program that lets you to draw lines going up and down on your page. Separate your page (on the screen) into four equal sections by using three straight lines going from the left hand side to the right hand side of your page. Set your top and bottom margins at 0, keeping in mind that you will need several blank (lines without text) at the top and bottom of each square you have made in order for all the information to print completely.

Make a line from the top to the bottom of the first "rectangle" at the top of your page, one-quarter of the way across the page. Place information the customer should keep track of in the small "box" you have now made on the left side of the page, lining up the information at the left side, leaving enough room on the left-hand for staples,

For example: "#1 Due xx/xx/xxxx Date Paid** Amt. Paid** Check #_____ (Keep this portion of stub)."

Type the information you need to receive and properly credit each payment into the "box" on the right-hand side of the page. Place all necessary information into the box.

For example:

"Date due: xx/xx/xxxx Amount due: ** Late after: ** Late amount: ** Acct. # **

Increase or decrease the size of your font as necessary to focus on specific information and/or to fit all the information necessary for coupon effectiveness in each box. Use the copy and paste function on your word software or publishing program when your first coupon is complete to highlight the entire coupon, then copy it and paste it right below the first coupon--making certain it is centered between the lines you have made.

Use the copy and paste function on your word software program to paste the coupon in the third and fourth boxes remembering to keep the coupon centered between the lines. Use your copy and paste function to copy and paste entire pages of coupons until you have the number of coupons you desire. Change the information as necessary, on each coupon, to make your coupon book accurate, (i.e., the second coupon might read differently under "date due," and the coupon number would likely be changed to 2).

Print out coupons on heavyweight paper. Carefully cut the coupons apart with a paper cutter or scissors, making sure they are equal in size and cut straight. Design and type a front and back cover equal in size to the coupons. Place the coupons in order between the front and back covers and staple the book together on the left-hand side.


  • Use the save function frequently so you do not lose your work.

    Information necessary for coupon effectiveness might include examples contained in the article above as well as information such as: "Mail to: Your name or business name, Your address, Your city, state and ZIP code," which might be lined up on the left hand side of the box making a column with the address appearing exactly how you would want it to appear on the customer's envelope.

    Below both columns you might type directions such as: "Make checks payable to:" and/or "FOR PROPER CREDIT MAIL THIS PORTION OF COUPON WITH PAYMENT."

    If desired you can print the front and back covers on shiny photo paper. Use your imagination. Consider copying your business card onto the front or back cover, with all your contact information, so your customer will always know how to contact you.

    You can use a straight pen to make several small holes on the vertical line separating the customers stub from the portion they are to send to you to make it easier for the customer to separate the portions if your desire.

    Make sure you save the final product on your computer. You can always make small changes as necessary for future customers or print out more coupons for the same customer at a future date.