Scanners, printers and copy machines all come with the capability of scanning files into a PDF format and emailing them to any email address. How you scan and email the file depends on the types of machines you have.

Scan/Email From the Same Machine

Place the document that you wish to scan on the machine's glass surface face down. Make sure the surface is clean from any particles or debris.

Select your scanning format. In this case, select "PDF."

Name your file before scanning if you are given this option.

Enter the email address you want to send the scanned PDF file to.

Press the "Start" button to scan and email your PDF file directly from the copy machine, scanner or printer.

From Scanner to Computer

Place your document face down on your scanner's glass, again, ensuring the glass is clean.

Open the scanning software on your computer and select the scan to be saved in a "PDF" format.

Name your file, specify the directory you want the PDF file saved in and hit "Preview."

Preview your scan and hit "Scan" if you're satisfied with how our document looks.

Open your email program and address your email. Type in your subject, message and attach your scanned PDF file from the folder it was saved in. Send your email.


Machines differ, and the process to achieve the desired actions and buttons you push will vary. Consult your machine's specific manual for instructions directly related to your machine's make and model.