Writing a memo in the Modern Language Association format can be easy. Keep your memo to one or two pages, single-spaced and justified on the left. In addition, don't indent your paragraphs in an MLA format. A single skipped space marks the start of a new paragraph.
Create a header for your memo. Include the following fields: To, From, Date and Subject. The subject line should be short and concise and accurately reflect the subject matter.
Create the body of the memo. The body of the memo should contain all of the necessary details regarding the subject matter. The length of the body content should make up about 75 percent of the total document. Make sure the paragraphs are short and direct.
Consider using bullet points when appropriate. Using short lists and bullet points makes reading a memo easier. Put details into a list instead of a paragraph whenever possible.
Include a summary paragraph. The last paragraph of your memo should include a summary statement. Briefly recap the information included in the memo and include a recommendation or request for action if appropriate.
Cite and include any referenced attachments. If you reference graphs or charts in the memo, they can be attached to the document. The last line of your memo should also reference the attachments. For example: Attachments: Results of Focus Group Study March-April 2008.
Make your memo concise. This document should be quick and easy to read.
Review all memos for spelling and grammar errors. This will reduce the chances of potentially embarrassing mistakes.
- Make your memo concise. This document should be quick and easy to read.
- Review all memos for spelling and grammar errors. This will reduce the chances of potentially embarrassing mistakes.
Nicki Howell started her professional writing career in 2002, specializing in areas such as health, fitness and personal finance. She has been published at health care websites, such as HealthTree, and is a ghostwriter for a variety of small health care organizations. She earned a Bachelor of Science in business administration from Portland State University.