Fundraiser forms can help you organize and streamline fundraising ventures and ensure that the organization you’re supporting operates professionally. Forms can also be used as marketing materials and raise awareness for your cause.
All fundraiser forms should include the name of the organization and contact information, such as a mailing address, website, email contact and phone number. Forms should bear the organization's logo or contain a brief description of the services it provides. If forms are created for a nonprofit organization, such as a 501 (c)3, that should be noted. Forms can be created using a desktop publishing program or by hiring a printing company to design and print them. Consider time, talent, budget and volume when deciding which approach is best for your organization.
Order forms are frequently used in fundraisers when organizations -- such as schools, clubs and youth organizations -- sell foods or other items to raise money to support their mission or activities. The form should include lines for each buyer’s name, address and phone number and check boxes that designate how many items a person is buying, cost per item and the total fee to be assessed. Photo headings can help buyers when you use this type of document.
Sponsorship agreement forms can be done in letter or contract format. These forms should specify what a sponsor is paying for, how the funds will be used and how the fundraising organization will acknowledge the donation. For example, a sponsorship form might describe ABC Restaurant providing a $800 donation for youth baseball uniforms and, in return, will have the restaurant name printed on the back of jerseys. This form should have a line to be signed by responsible parties in each organization.
Donation form letters are used in mass fundraising requests, such as direct mail campaigns. Letters should introduce the organization, describe the need to be funded and make an “ask,” or request, for a specific contribution. For example, “We are requesting a $150 donation to help cover the costs of sending a dozen underprivileged teenagers to a day camp program on June 1.” The letter should include directions for sending donations, such as via check or online contributions. Form letters can be personalized, if desired, by creating a base electronic template and leaving room for a customized introduction.
Thank-you fundraising form letters let donors know their support is appreciated and potentially solicit future donations and contributions. Like donation request letters, these forms can be generic or personalized. Each letter should thank the donor for his contribution and note the outcome of the fundraising effort. If you’re fundraising on behalf of a nonprofit, note the date and amount of the donation so the recipient can use it for tax reporting purposes.
Lisa McQuerrey has been a business writer since 1987. In 1994, she launched a full-service marketing and communications firm. McQuerrey's work has garnered awards from the U.S. Small Business Administration, the International Association of Business Communicators and the Associated Press. She is also the author of several nonfiction trade publications, and, in 2012, had her first young-adult novel published by Glass Page Books.