How to Make Your Own Fundraiser Order Form

by Tiffany Silverberg; Updated September 26, 2017

Many national nonprofit organizations such as the Girl Scouts use standard fundraising forms for yearly campaigns. However, smaller, local nonprofits need to create their own forms for fundraising campaigns. This can seem overwhelming when so many other details linger. If this is your responsibility, create an efficient, useful form and get on with the business of fundraising.

Items you will need

  • Printer
  • Word-processing software
Step 1

Make a list of the items you are selling. Group together similar items. For instance, if you are selling clothing, categorize all sizes of a type together. Count how many individual categories you have.

Step 2

Open a new document in your chosen word-processing program.

Step 3

Click on the table-drawing button. Build a table with as many columns as you have categories, plus five. Make as many rows as will fit on your page, usually 15 to 20.

Step 4

Change the layout of the page to landscape if you have more than 10 columns.

Step 5

Label the first three columns “Name,” “Address” and “Phone number” or “Email address,” depending on your preferred method of contact.

Step 6

Label the next columns for each category you have. For clothing, this might be “Men’s T-Shirt” or “Child’s Hat.” For baked goods, labels might include “Brownies” or “Cookies.” Make a separate label for each type of item you are selling. Turn the words vertical, if possible, to conserve space. Write the price of each product next to each category, if each is a different price.

Step 7

Label the next column “Total Due.” Label the final column “Paid” if you are not immediately collecting the money.

Step 8

Fill in each row for each person who is interested in buying from your organization. Print the name, address and other contact information. Write the quantity purchased under each category. If there is more than one type under each category, such as sizes, you may want to note that. For instance, you might want to write "S" for small or "L" for large. Write the total amount owed in the “Total” box and mark whether or not the client has paid, if necessary.

Step 9

Include a line for the name and contact information of each seller in your organization above or below the table.

Step 10

Include pictures of your items. List them along the side or bottom of the page, depending on whether you have space. You can create another page with pictures and descriptions of items. Keep it to one page.

Step 11

Place your logo on the top of the page or in one of the corners, or change the transparency to 25 percent and place the logo behind the table by choosing to put it “Behind the text.”

Step 12

Print the form for everyone in your organization who will be fundraising.


  • This can be used for sponsorship walks and other fundraisers in which items are not sold. Simply take out the columns with the items for sale. Make a column to calculate the number of miles or other items being sponsored.

About the Author

Tiffany Silverberg has written grants and copy materials for over three years. She graduated from the University of California Berkeley with a degree in linguistics. Silverberg has conducted research regarding language development in deaf children and worked as the lead reporter at the Kingsville Record and Bishop News in Texas.