Benefits of Using a Database

by Shanika Chapman ; Updated September 26, 2017

Designing and implementing a database can be an incredibly large task; however, if you are accessing large amounts of data regarding many different entities, a database has many benefits. Many small businesses start out using spreadsheets. As the sales volume and number of employees grows, a database becomes an excellent resource. The earlier you implement a database, the easier it is to design.

Fast Queries

Searching for information or relationships within a large amount of data is typically much faster using a database vs. Excel or some other spreadsheet software.

Multiple Users

A database can be accessed by multiple users at the same time. This is especially beneficial for large businesses with many employees who need access to the same data at the same time.

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A database, with the proper settings, can be accessed from anywhere in the world through the Internet, allowing traveling employees to access needed data away from the office.


Using different views--which are custom data representations--each user has the ability to see the data in a way that benefits them the most. Additionally, the data can be referenced by many different applications.


Data stored in an electronic database can be used in newer Database Management System (DBMS) software as it is released. With very few exceptions, all new DBMS software will work on existing databases.

About the Author

Shanika Chapman has been writing business-related articles since 2009. She holds a Bachelor of Science in social science from the University of Maryland University College. Chapman also served for four years in the Air Force and has run a successful business since 2008.

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