Although owning your own beauty salon can be an exciting opportunity to be self-employed, it also means having to handle many different details like ordering inventory and taking care of financial accounts. If you are going to offer services and products without having customers pay up front, you’ll have to send invoices for payments due to you. You’ll also have to keep on top of clients who are falling behind in their payments, in order to make sure that you receive the money that is owed to you.
Install financial software on your business computer. Although invoices do not have to be printed out, doing so gives a more professional image to your grooming salon. In addition, software provides you with a record of invoices sent, which is useful when you need to figure out your taxes at the end of the year. If you have Microsoft Excel on your computer, or a program compatible with Microsoft Excel, Microsoft provides free invoice templates. Some of the templates actually calculate the amount owed.
Fill in the address of the person being invoiced, along with today's date. The invoice will be numbered, and the invoice number will be tied in with the customer’s name. Linking the customer’s name to the invoice number allows you to find an invoice using either the customer's name or the invoice number.
Fill in “Payment Due Date” on the invoice. If you want payment to be sent immediately, put “Payment Due Upon Receipt,” signifying that payment should be sent to you upon receipt of the invoice.
Describe the item or service provided. For example, if you are sending a monthly invoice for someone who gets her nails done weekly, you might put down “Weekly Nail Maintenance,” along with the cost of the weekly nails. Since the invoice is for four visits, make sure to multiply the cost of the weekly visits by the number of actual visits.
Add any applicable sales tax to the invoice, as you will be responsible for both collecting the sales tax and submitting it to the proper agency.
Add any personal notations needed on the bottom of the invoice. A message, preferably handwritten, adds an element of personal service to the invoice.
Provide information on where to send payment, along with a telephone number, in the event the client has questions about the invoice and needs to discuss it with you.