How to Write a Billing Statement

by Neil Kokemuller; Updated September 26, 2017
Young couple calculating budget

To write a billing statement, first identify your business by its name, address and contact information. Indicate the customer, invoice number and the date, description and amount of each item. Don't forget to add payment terms and conditions at the bottom of the invoice. For instance, let the customer know about a penalty of the invoice is not paid by a deadline.

Template Invoice

Set up a billing statement template you can easily complete for each customer. The template should have all of your company information programmed at the top. Set up the categories for itemized purchases, including date, description and amount. Using Excel or a program template, you just enter each itemized description and amount and the total amount is computed for you in the "balance due" or "total" box.

About the Author

Neil Kokemuller has been an active business, finance and education writer and content media website developer since 2007. He has been a college marketing professor since 2004. Kokemuller has additional professional experience in marketing, retail and small business. He holds a Master of Business Administration from Iowa State University.

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