Although writing a letter can be challenging, it is fairly simple to copy it to another person, whether your note is electronic or print. Copying someone on a letter, or "CC-ing,"-- which is means "carbon copy" or "courtesy copy" --can effectively keep a third party, such as an attorney or employer, abreast of important communication.
Writing a Letter and Copy Someone Else
Write the letter. If it is a more casual note, you probably want to send it via-email and can just “cc” the other party. If the letter is a more formal letter, include your return address, the address and name of person it is being sent to, and then continue writing a traditional business letter.
Regardless of how you send the letter, denote that it is being sent to another party. If you send the letter on paper, place “cc” under your signature and include the name of the other recipient after a colon. If it is an email, open up the “cc” field in your email message and include the email address of the additional recipient(s).
When printing your letter out, sign it and make sure the carbon copy and name of additional recipient is clearly shown on the letter. Send it to the additional party.
When you send the email, put the original recipient in the “to” field and include the additional person in the “cc” field. It’s important not to put the additional person’s email address or name in the “to” field, because when you “cc” someone, it is only to keep them informed of a matter, not to address them about it.
You can hand-write your letter first. Create a few drafts of the letter. Proofread your letter.
Use formal business writing techniques when creating a letter.
- You can hand-write your letter first.
- Create a few drafts of the letter.
- Proofread your letter.
- Use formal business writing techniques when creating a letter.
Based at the Jersey Shore, Kristen Fischer is a copywriter, editor and author. She has written for several online publications and is also a certified professional resume writer. Fischer holds a Bachelor of Arts in environmental studies from the Richard Stockton College of New Jersey.