How to Communicate New Policies to Employees

by Michael Roennevig - Updated September 26, 2017
Explain your new policy in a meeting.

Changes in the workplace have the potential to scare people. If your company's planning to introduce a radical shift in policy that's going to have a significant effect on your employees, it's important that you mange the communication of your new ideas carefully. Allowing rumor and conjecture to develop can be bad for staff morale and your management's authority. You'll want to make sure you provide as much information as possible about your planned changes and be confident that your staff fully understands what you're trying to do.

Draw up a document detailing the finer points of your company's new policy. Print off enough of these to distribute among all of your employees.

Make a number of slides containing bullet points explaining the details of your new policy and its ramifications for your employees using presentation software.

Arrange for all of your staff to attend a meeting where you can present your new policy. If this is impractical and you need to have a certain number of employees working at any one time, you may have to set up a series of meetings. Make sure all of your staff are invited to a meeting, and make a note if any are on holiday or off sick.

Distribute the document detailing your new policy at the beginning of the meeting, and then use the presentation you've prepared to help you talk through the consequences of its implementation. Encourage your colleagues to take notes and save any questions until you've finished your talk.

Hold a question-and-answer session at the end of the meeting to field any concerns about the new policy. Encourage debate, and be prepared to defend your ideas and the reasons behind the implementation of the new policy. Make it clear that your employees can approach you with any concerns at any time.

Email an electronic copy of your policy document to all of your staff, and put a copy on your company's computer network.

Hold "mop-up" sessions to explain the new policy to staff who were absent at the time of the meetings you held.

Tips

  • Produce fact sheets and posters that explain your new policy to distribute around your business premises.

About the Author

Michael Roennevig has been a journalist since 2003. He has written on politics, the arts, travel and society for publications such as "The Big Issue" and "Which?" Roennevig holds a Bachelor of Arts in journalism from the Surrey Institute and a postgraduate diploma from the National Council for the Training of Journalists at City College, Brighton.

Photo Credits

  • Jack Hollingsworth/Valueline/Getty Images
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