At some point, most business professionals will need to give a presentation for a meeting. The presentation could be more informal, if an individual meets with her department, or extremely formal at company-wide meetings or conventions. Presentations can take a lot of time to prepare. Additionally, people usually get a little nervous before a presentation. However, there are some key meeting presentation tips that can help anyone deliver a highly impactful presentation.
Select the Right Audience
Select the right audience for your meeting and presentation, according to the article "Making Business Presentations Work" at businessknowhow.com. Think of all employees that your job and presentation affect. If you are a marketing research director, invite key brand, advertising, product development and financial directors and managers to your meeting. Notify everyone at least a few weeks in advance by email. Apprise people about the key objectives of the meeting and approximately how long the meeting will last.
Get Everyone Involved
If you plan a lengthy meeting, invite some of the managers and directors to present their own information, particularly if your need their input for decision making. You will control the meeting agenda and get the meeting room set up. For example, if your meeting is scheduled from 8 a.m. to noon, you will need to schedule everyone's presentation time. You also will need to determine what types of equipment will be needed, such as laptop projectors, overhead slide projectors and screens.
Decide the Best Format for Your Presentation
Your presentation should be the key to the meeting. All other topics should relate to your discussion. Hence, present your information first. However, when preparing your presentation, make sure you have an opening, body and close to your presentation, according to businessknowhow.com. As for time allocation, your opening should be about 10 to 20 percent of your presentation. Your opening should include key points that you plan to discuss in the body of your presentation, which will comprise up to 75 percent of your presentation. Open with a statement, joke or humorous video clip that is related to your topic. This will get people's attention and help you relax, if you have any pre-meeting jitters. An example of the presentation body could be key customer feedback that you received from a recent customer satisfaction survey. Close your presentation with some recommendations, then allocate five minutes for questions.
Keep Your Slides Simple
Decide if you are going to do a laptop presentation or use overhead slides. Laptop presentations typically make more of an impact. Prepare eight to 12 slides for your presentation. Use large enough letters so people can read them, such as 32-point fonts. Limit your slides to several bullet points each. Use plenty of blank space. You also should use images and color for impact, which will help you keep the audience's attention.
Maintain Eye Contact
Always maintain eye contact with your audience. If you are using a pointer on the screen, point at the bullet point in which you are discussing, but look toward your audience when you speak. Also, speak loud and distinctly. Go at a moderate pace and do not speak too fast, so people will understand you and won't ask you to repeat yourself.
- Group of business people working together in the office. image by Andrey Kiselev from Fotolia.com