When an employee is paid, they are most often given a pay stub that lists data that is important to the employee for a variety of reasons. Information on the stub is often required information for tax filing purposes. Small business owners can create their own pay stubs to be included with employee paychecks quickly and easily on the computer using programs like Microsoft Word.

Open Microsoft Word. Click on the TABLE heading in the toolbar. You'll need a table that is five columns and seven rows. The first row of the columns will be the heading rows. Type in headings: Employee name, Address, Social Security Number (or taxpayer ID number), Status and Allowances. Leave the row beneath these headings empty. This is where the employee's information will be added.

Go to the third row from the top. Type in the following headings: Rate of Pay, Overtime Pay Rate, Current Hours, Year to Date Hours, Gross Pay and Total Withholding. Bold these headings, if you choose. The next row will be where these numbers are listed. Skip a row and add the remaining headings: Federal, State, County, Social Security and Medicare. Skip a row. Go to the last column of the last row and type the heading Net Pay.

Adjust the boxes of your table by clicking on the borders and dragging to the sizes you want. The sizes should be about the size of the headings, with plenty of room to type in the desired information. The address box, for example, should be longer than the date box. Format the rest of the table with shadings or colors by using the Autoformat tool on the table design bar (Tables and Borders). Scroll through the list of table designs until you find one you like.

Save the pay stub as a document template. This will allow you to bring up a blank document each time you open the file and you can save it under the employee's name and date of statement each time it's printed.


Pay stubs serve as a record for both the company and the employee and should be arranged in an easily understandable manner.