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You finally earned the promotion that you have been working toward. Now come the rewards: the corner office, the travel stipend and the ability to sign all of your correspondence with your brand new title.Your new title brings new responsibilities. You are a role model to junior employees, so your business letters must be correct in every way. Your letter formatting, your grammar and usage and even your signature and title at the bottom of the letter must be perfect.
Write your letter as usual. Proofread your letter carefully for errors in grammar, syntax and formatting.
Type "Sincerely" at the bottom of the letter and skip three line spaces.
Type your full name after the three line spaces. Type the full name of your title directly under your name.
Print the letter by selecting "Print" in your word processing program.
Sign your name in blue or black ink above the typed name. Do not include the title when you sign.
Natalie Smith is a technical writing professor specializing in medical writing localization and food writing. Her work has been published in technical journals, on several prominent cooking and nutrition websites, as well as books and conference proceedings. Smith has won two international research awards for her scholarship in intercultural medical writing, and holds a PhD in technical communication and rhetoric.