How to Create a Revolving Manpower Schedule

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A revolving manpower schedule is a type of schedule which insures employees that each person working a specific position will have an opportunity to work each shift within a workplace. Creating a revolving manpower schedule is a time efficient and precise way to manage employees and it is the best way to manage employees when there is a need to cover many shifts within a position. This may take time to execute, as it needs careful negotiation or persuasion with workers.

General Scheduling

Write down, type or obtain a preexisting list of all of the positions in the company. Next to each position, list the shifts that the position operates.

Write down, type or obtain a preexisting list of all the employees of the company. Next to the employee name, note the positions that employee qualifies to work in.

Sort the list of employees by position. This simply means to group all of the employees who work in the same positions together.

Draw a chart for each position. The chart should have two columns. The first column would be labeled "Work Hours" and the second column should be labeled "Employee."

List the shifts the position must be worked under the "Work Hours" column.

List the Employee name, in the "Employee" column, next to the shift the employee will work. This assigns your employees to a shift.

Shift the employee names up one row, each time you would like the schedule to revolve. The first name will move to the bottom row, which will be empty after the others are shifted up. You have now created a revolving manpower schedule.

Vacation and Sick Time

Make a list of the amount of vacation days and average number of sick/personal days that positions will need additional workers to be covered throughout a work week.

Divide the amount of time that needs to be covered by the amount of hours employees work per-week.

Use extra employees to place into these positions in times of need. You may hold back this number of employees from the average schedule, or need to hire additional hourly or temporary employees as extras.

Multi-position Workers

Make a list of employees who are able to work multiple positions within your company. On their normal rotating time card, be sure to list each of these positions.

Speak to each employee and ask them if there is one position they favor over the others. Place them in their favored departments on a regular basis and only rotate them to other positions when necessary.

Assign these employees as a note at the bottom of your “filler” employees. When filling spots for sick time and vacation, you may not be able to find an employee for the spot you need to fill, but you may be able to trade a filler employee with a regular employee, putting the filler employee in the regular employee’s regular position.