How to Write an Organizational Structure Chart

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An organizational structure chart shows the structure of a business. The chart shows each employee, his area of responsibility and to whom he reports. A chart can help to make work divisions clear, show the types of work your business is involved with and can also clearly show promotion lines from one level to the next. An organizational chart can be drawn by hand or drawn using software.

Draw a box at the top of the page. Type or write the name of the CEO, owner or other top-level member of the organization along with her title. This should be a person who does not report to anyone else.

Draw a row of boxes below the CEO--one box for each person who directly reports to the CEO. Each box should have that person's name, title and department. For example, the next row down may be four department heads. Connect each person in this row with a line from the top of their box to the bottom of the CEO's box.

Draw a third row of boxes with the names and job titles of the people who report to the people in the second row. In the above example, you might have four supervisors reporting to each department head. In this case, you would have a row of sixteen boxes. Connect each box with a line from the top of the box to the bottom of their boss' box.

Continue drawing rows of subordinates, connecting the top of any boxes with the bottom of the box of the person they report to.


  • If you have several top-level members, draw a box for each member. The boxes should be lined up in a horizontal row. Consider how many people are at the bottom of the organizational chart before you start drawing. An organization is typically shaped like a pyramid: if you consider how many people will be at the base of your pyramid, you'll have a rough idea about how big your paper should be.