Creating your own receipt for an informal or miscellaneous purchase is a simple way of making sure that all of your sales and inventory are recorded. Making a receipt gives your customers peace of mind knowing that they have a copy of the transaction for their records. Even though an informal receipt may not look as official as a professionally made invoice, it still provides a legal means of tracking sales and purchases.
Write your name or your company's name at the very top of the receipt, and write the date and time of transaction in the top-right corner. Underneath your name, include pertinent contact information so your customers can get hold of you if necessary. Add your website so people know where to visit you online.
Mark down all of the items that were purchased individually; the order of these does not matter. Under each item's name include a short description, whether it is the color, size or style of item sold. If you provide a service instead of merchandise, describe it in short detail and itemize the time you spent (for example "6 hours at $14/per hour"). Write the price in the right side next to each item. Calculate a subtotal and write that underneath the last item in the list, separated from the rest with a line.
Calculate the sales tax and enter that amount underneath the subtotal. Add the sales tax and the subtotal together to determine the grand total. Draw a line underneath the sales tax and mark the grand total amount. Underneath the grand total, write the amount tendered by the customer, the form of payment and how much change was given back. This prevents any discrepancies between customers and retailers about how much an item cost or other transaction details.
State clearly any policies that may affect the purchase (return policy, defective items policy and so forth) underneath the invoice portion. At the bottom, include the customer's name and a line for them to sign on. Create two copies of each receipt you write out: one for your records and one for the customer. Keeping close track of your sales will help you manage your business much more efficiently and accurately.
Anthony Diaz de la Vega has been writing professionally since 2007. His work has appeared on the Celebrity Net Worth website, among other online entities. Vega earned his Bachelor of Arts in philosophy from Alma College.