How to Type a Letterhead

by Ann Johnson; Updated September 26, 2017
Type a Letterhead

Create professional looking letterhead by typing it yourself in a word processing program. If properly formatted and printed on quality paper, it will look like custom and professionally printed letterhead. Instead of ordering hundreds or thousands of pages, you can print out just what you need when you are writing a letter. You can also pre-print a minimal amount of colored letterhead, to use later when printing letters on a black and white printer.

Items you will need

  • Computer with word processor
  • Printer
  • Quality copy paper
Step 1

Decide between color and black and white. If you add colored fonts or artwork to your letterhead, you will need to use a color printer. Office printers that offer speed and affordable printing may be solely black and white. If you add color to your letterhead and plan to print the letterhead with the letter, you will either need to use a color printer or design a letterhead that prints well in either black and white or color.

Step 2

Add your business logo to the letterhead. To do this, you will first need to scan the logo to create a digital image file on your computer, which can be inserted into your document. If you've had your letterhead professionally designed, you may already have the digital image on a disk. If you don't have a scanner, many office supply stores offer scanning services.

Step 3

Set the margin between a ¼ of an inch to ½ an inch from the top of the paper. Printers vary in how close to the paper edge they can print, and you will need to make the adjustment according to your printer's capabilities.

Step 4

Choose the font style for your letterhead. If you are using a logo, the font should complement and not distract from the artwork. The font style should reflect the sender. If the letterhead is for an attorney, the font should be professional looking and easy to read. You might choose a fun and primitive-looking font for a toy store. Keep it simple and easy on the eyes.

Step 5

Include the name of the sender or business, along with the mailing address and phone number. Additional information might also be added, such as the physical address, fax phone numbers, email and web address. Traditionally the first line of the letterhead is the name of the business or person, the second is the mailing address and the third line is the phone number.

Step 6

Format the fonts. The name of the business (or person if it is personal letterhead) should be in a slightly larger font than the remainder of the letterhead. This line of text might also be in bold, italic or both.

Step 7

Align the letterhead. Traditional letterhead is centered on the page. Depending on its shape, the logo might be positioned at the top of the letterhead, or flushed to one side.

Step 8

Resize the logo if necessary, to fit into the letterhead. If the logo shape or design does not complement the letterhead, remove the artwork from the document. If a logo is not used, the name of the business might be in a unique font, while the remainder of the text is typed in an easy to read basic font.

Step 9

Save the document as a template to be used when writing letters.

Tips

  • If the logo includes the name of the business, eliminate the line of text with the business name. If the logo is in color, and you want it black and white, use a program, such as PhotoShop, to convert the image to black and white.

Warnings

  • Printing a full color letterhead on a black and white printer will produce inferior results. Some elaborate fonts will print out on all printers, and the printer may substitute with another font.

About the Author

Ann Johnson has been a freelance writer since 1995. She previously served as the editor of a community magazine in Southern California and was also an active real-estate agent, specializing in commercial and residential properties. She has a Bachelor of Arts in communications from California State University, Fullerton.

Photo Credits

  • A. Johnson