How to Create a Customer Service Department From Scratch. Meeting the needs and expectations of customers takes a lot of work when you're a business owner. That's why so many businesses now have customer service departments. You might find that your business is in need of a department like this, and it's easy to start up a customer service program. And once you make customer service a priority, you'll see more customers and even more business than before.
Assess your current customer service ability. Before you start a department, you need to know what you already have to work with. Once you understand your strengths and weaknesses, you can move forward.
Determine the needs of your customers. Identify the most common needs of your customer, and build the new customer service department around that.
Create customer service policies. This sets a clear model of how you expect your employees to treat the customer. It also creates a vision for your new customer service department. These policies should be written down and posted so everyone is familiar with them.
Deal effectively with your customers. Handling their issues in a timely manner is good for your business and for the customer. Your new customer service department should be trained to be polite and efficient.
Imagine that you're a customer for your company. Go through your procedures and policies and take the stance that a customer would have. When you role play this situation, you'll notice additional areas where you need to focus your attention. It's almost like maintenance on your customer service department, and a test like this should be performed regularly.