A building management checklist is a great resource for a building or maintenance supervisor or property manager. This standardized form can be shared with employees and third-party workers to demonstrate what must be done to manage a building. Without building maintenance, a building--even a new one--can deteriorate and decrease in value from problems such as water damage and pest infestation.

Check for Dust Control

Part of building maintenance is ensuring air quality is safe for building occupants. Building supervisors can ensure indoor air is not too dusty by checking for routine cleaning. For example, cleaning staff can use high-efficiency vacuums and change bags when they are full. They can also perform scheduled cleaning for air vents no matter if they're located on floors, walls or ceilings. Entrances should have dust mats for people to wipe their feet when they enter the building and should be shaken out regularly. Dust control prevents many effects on indoor occupants, such as allergies and respiratory problems.

Check for Leaks

Checking for water leaks (and gas or oil leaks) is important. Leaking water can result in property damage and a is possible cause of environmental problems such as mold and dampness. The checklist can also require visual inspection of all rooms and outdoor areas with exposed pipes to check for leaks. Inside bathrooms and kitchens, look for evidence (such as water stains) of leaky sinks, faucets, toilets and pipes. In some cases, building supervisors might also check for water leakage causing damage to floors and ceilings in multi-storied buildings.

Check HVAC Systems

Another source of high building management costs involves a heating, ventilation and air conditioning system that does not work properly. In colder climates, the HVAC system item on the checklist may include checking special equipment, such as furnaces and boilers. In most climates, the checklist should include inspecting air conditioners, heaters, ductwork, vents, pipes and other HVAC-related areas. A checklist might also suggest checking thermostats in the rooms throughout the building to ensure every room is being heated or cooled.


A building managment checklist includes visual inspections for many types of miscellaneous problems that a home inspector might also search for. The manager should look for items that need to be repaired or replaced. Problems might include floors, walls, roofs, windows, appliances, septic systems, plumbing, electricity, fire safety equipment and external areas. A checklist might also include health and safety inspections, such as checking underground storage tanks, checking for asbestos and lead exposure, testing quality of drinking water and checking for pests and pest prevention. Some buildings also require safe storage of and signage for hazardous chemicals.