Quality of leadership is a main factor in determining whether employees thrive or merely survive in the everyday work atmosphere. Although the right leadership style is essential to motivate and inspire employees, good organizational skills are just as important. This includes an ability to prioritize, schedule, organize workflows and create performance evaluation tools to keep a project or department running smoothly.
The Importance of Prioritization Skills
Most managers are personally accountable for meeting deadlines. An ability to prioritize -- and at times reprioritize -- tasks and activities is vital to optimizing time constraints and limited resources as well as for meeting deadlines. This creates order, reduces stress levels and provides direction when your employees work with what may seem at first like competing demands. According to Mind Tools, prioritizing according to a task’s value or profitability are the most common and efficient tactics.
Personal and Work Scheduling Skills
Scheduling creates order and helps you organize work within time and budget constraints. This includes but isn’t limited to high-level goals such as creating a weekly work schedule or an overall project plan. In addition, scheduling skills also include an ability to organize your own workday. Myriad tasks and responsibilities for overseeing and tracking employees, projects and department finances make this a vital organizational skill. An electronic calendar that integrates with other programs in office productivity software is a common scheduling tool.
Documentation and Analysis Skills
Good organizational skills are vital to workflow management. This involves both documenting and analyzing what each job entails. Documentation provides a road map for employees to follow in completing daily tasks. It is often an integral component in new-hire training. In addition, good documentation is a way to make employees accountable for completing tasks correctly. Analysis is vital to finding more-efficient ways to get work done, such as by identifying and eliminating redundant processes and bottlenecks.
Organizing for Performance Evaluations
Ongoing performance monitoring and tracking often makes for a more relevant and successful annual review. However, without an organized system and good planning, performance evaluations can be more difficult to write. Organization involves setting expectations, including a goal and associated performance standards. The most effective expectations describe what, why and the skill level necessary to complete tasks successfully. A rating system for comparing performance against established performance and skill expectations is also necessary.
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