In many organizations, the information systems department plays a vital role in the day-to-day operations of the business, from protecting the data stored on the company's computers and servers, to ensuring all company equipment is functioning normally. Establishing a daily information systems checklist that clearly spells out those daily tasks is a good way to start.
Information systems employees should log on to every server they are responsible for at least once a day to check the available space. Over time, old backups and other processes can eat up valuable space, and when the server runs low on free space, it cannot operate properly. Checking the space on the server and clearing space as necessary is an important function for any information systems department.
The servers and computers within the organization can run many automated processes and procedures. Checking the execution of those processes is a critical task for any information systems department. Every server and PC that runs an automated job should be checked thoroughly to make sure those jobs ran as expected. Any unsuccessful jobs should be checked immediately and the cause found and corrected.
It is essential for every business to have a backup plan in place for all of its servers and critical computer equipment. Once that backup plan is in place, the information systems staff should check those backups every day to ensure they ran successfully. Any problems should be investigated and resolved as quickly as possible. The information systems department should also be responsible for sending those backups offsite for safe storage, and for retrieving any old backups when files need to be restored.
Physical Hard Drives
Many servers used in the business world use drive arrays, which are groups of hard drives set up to act as a single drive. When one of those hard drives fails, the IT department can simply replace it with a new one and rebuild the partition with no loss of data. Part of any information systems checklist should be a physical check of the health of those drives. That means physically entering the server room and looking for any red lights or dead drives. Each drive in the array should show a bright green light. The information systems employee should investigate further if any drives show a red light, or no light at all.
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