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A request for proposal, or RFP, is a way for companies and organizations to solicit bid proposals from vendors and suppliers for specific products or services. On occasion, an RFP that’s been issued will require clarification or need to be updated or amended. This is done by creating an addendum to the RFP and distributing it to the parties that received the original proposal.
To Change Details
If you need to change any key elements of an RFP that’s already been issued, be as specific as possible, noting the document, the project, the change and where the changes can be found. For example, “In RFP 1001, issued Jan. 5, 2015, on Page 4 under, ‘Deadline,’ please note the submission date for bids has been changed from March 1, 2015, to April 1, 2015.”
To Address Questions
If you get a number of potential RFP respondents calling to ask for clarification on a particular detail, you can assume others are asking the same question. The clarification addendum should include the same information as any other RFP addendum, but it should stress that the update is to provide clarification only, not to change the original RFP content. Have your attorney review your document before distribution.
Lisa McQuerrey has been a business writer since 1987. In 1994, she launched a full-service marketing and communications firm. McQuerrey's work has garnered awards from the U.S. Small Business Administration, the International Association of Business Communicators and the Associated Press. She is also the author of several nonfiction trade publications, and, in 2012, had her first young-adult novel published by Glass Page Books.