How to Fill Out an Order Form

by Jennifer VanBaren; Updated September 26, 2017
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When you place an order for any type of goods, you often fill out an order form. Order forms are used by almost all types of organizations. An order form is a document, created by the organization, designed to state all of the information about a particular order. This form is used by the company to fill the order and it is prepared generally by the buyer of the goods.

Step 1

Obtain an order form. When you decide to make a purchase, you must find the correct order form to use. If you purchase something through a fundraiser, the person hands you the form to fill out. If you are buying something out of a catalog, an order form is generally attached somewhere in the catalog. If you are making an online purchase, you complete the order form electronically on the business’ website.

Step 2

Decide what items to order. Before filling out the form, you must decide what items you want to purchase so that you can list them on the form.

Step 3

Fill out your contact information. All order forms ask for the customer’s name, billing address, email address and phone number. Most order forms also ask for a shipping address for the order if it is different from the billing address.

Step 4

Fill in the items you want to order. To fill these in, you must put a quantity, item number, item description and price. Typically, you must fill out one line for each different item you are ordering. There is also usually an extended price column, which is calculated by multiplying the quantity times the price of the item.

Step 5

Add up the totals. Many order forms require that you add up the total costs for the items. If you must pay tax, there is a line for that as well. Another line is generally given for the amount of shipping costs involved in the order.

Step 6

Enter your billing information. Generally, customers placing orders pay for the goods with a credit card. You must enter the card number, expiration date and three-digit security code from the back of the card.

About the Author

Jennifer VanBaren started her professional online writing career in 2010. She taught college-level accounting, math and business classes for five years. Her writing highlights include publishing articles about music, business, gardening and home organization. She holds a Bachelor of Science in accounting and finance from St. Joseph's College in Rensselaer, Ind.

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