How to Use a Business Check Voucher

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A business check voucher is a form authorizing a disbursement of cash against a purchase or expense to be made in the future. Vouchers are used as basis for preparing a check, and should contain details that will show information about the party who will receive the check, the person who approved the check, the person who prepared the check, the nature of the payment, relevant dates, the amount of the check and other accounting information.

Write the current date in the date line of the voucher. Write the name of the company or person to whom the check is written on the voucher's payee line. Write the address of the payee in the address line of the voucher.

Write the amount of the payment both in words and in numbers on the spaces provided in the voucher. Write the nature of the transaction in the memo line of the voucher. The nature of the transaction should briefly state what the company received, or will receive in exchange for the payment to be made. Indicate the reference documents that are related to the transaction, such as purchase order number or sales invoice number.

Have the voucher signed by the company official who is authorized to approve the payment. Look at the voucher number and write the voucher number in the memo line on the face of the check. Prepare the check according to the details contained in the check voucher.

Have the check signed by your company's treasurer, or by the person who is authorized to sign the check. Give the check to the payee, but have the payee acknowledge receipt of the check by signing the voucher.

Tips

  • Vouchers are typically printed in several copies. A copy is usually attached to the check, and other copies are distributed to other departments within your company.

About the Author

Raul Avenir has been writing for various websites since 2009, authoring numerous articles concentrated on business and technology. He is a technically inclined businessman experienced in construction and real estate development. Aside from being an accountant, Avenir is also a business consultant. He graduated with a degree of Bachelor of Science in business administration.

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