How to Do Process Mapping in Visio

by Mehmet Karakus; Updated September 26, 2017
Visio is an application enabling users to graphically illustrate work flow.

Process maps graphically represent work flow inputs, outputs and action steps. Efficient companies use process mapping tools to graphically represent processes. Graphical representation of process maps allows readers to easily understand work flow to determine issues. Visio is a work flow designing application that allows users to create process maps with ease.

Step 1

Create a new process map style. On the Visio start screen, choose a process map style to create with appropriate units to display (U.S. or metric) and click on "Create" on the lower, right side. Otherwise, select a style by using "New" under the "File" menu.

Step 2

Select the shapes to illustrate your process map. The left-hand side of your screen provides access to a variety of basic process mapping shapes, such as process steps, decision points, documents, data and storage, terminators and on- and off-page references. Click on the required symbol and drag it to the area on the page to be placed.

Step 3

Label steps for clarification. Click on the shape and type in the label. Visio automatically adjusts the font size to your image needs. This can be re-adjusted under the "Tools" then "Options" in the file menu.

Step 4

Select the types of connectors between your work flow shapes. The left side of the page is an area to select various types of arrows. Depending on the arrow, you can illustrate the method of connection between your process steps.

Step 5

Continue adding process steps until your process mapping is complete.


About the Author

Mehmet Karakus began writing professionally in 2010. His work focuses on projects, process, finance and product management. He has worked for organizations helping to enhance management to increase efficiency. He has also been published in "PMI Magazine." Karakus received a degree in electrical engineering from Northeastern University.

Photo Credits

  • Process Flow image by Christopher Hall from