An introduction paragraph is the way a person opens up a business statement, a development concept, a project letter or any other written idea that needs to convey a message to other people. The goal of the paragraph is to outline the basic tenants of the upcoming document. It needs to be done concisely and in plain words that will help someone understand as well as get them to read the rest of the report.

Things You Will Need
  • Computer or word processor

  • Dictionary

  • Business documents

  • Pen or pencil

  • Copy paper

Writing an introduction paragraph

Step 1.

Organize your thoughts. Jot down the main points that need to be addressed in the paragraph. A good idea is to follow the flow of the following document in terms of points to be addressed.

Step 2.

Know your audience. Decide who will be reading this report and how to address them. For example, if the paragraph's main audience is a board of directors, then address them in the paragraph, but don't worry about explaining too much information because in theory they will have a good idea of how their company work. In a similar vein, if the report is being addressed to the general public, you may want to explain the following report more in depth.

Step 3.

Start writing. Use action verbs, avoid a passive tense and write in a conversational tone. Use short sentences, keep the same voice throughout. Avoid using numerous prepositional phrases. Make sure to spell check the paragraph.

Step 4.

Print it out and edit. This will allow you to read the paragraph in hard-copy format, which will make it easier to spot mistakes. Make changes to the electronic report as needed.

Step 5.

Take a few minutes away, print again and make changes It is best to spend a few minutes away from the document in order to clear your mind. It is common when proofing a report to mentally overlook mistakes because you think you know what you wrote. Clear your mind of the report before printing and editing it again.


Read the paragraph out loud. This will help overcome any awkward sound sentences or potential mistakes.


Don't always trust spell check, it may not always catch mistakes.