How to Write a Monthly Report

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Project managers often oversee multiple projects within a company or organization. A monthly report is a document that project managers should turn in to provide status updates on projects within one week after the end of a month. A monthly report normally requires one or two pages for the document length, unless you submit additional documents, such as graphs or charts to depict the progress of your team’s efforts.

Write "Monthly Report" and Name of the Project

Write “Monthly Report” on the top of the page and the name of the project. Include the month and date of the report.

Describe the Working Hours of Project Members

Describe the working hours of project members, including the names of project members and the number of hours worked over the last month for each employee. Provide a cumulative number of hours from the beginning of the project.

Set out Hours Spent

Break down the hours spent, such as project planning for 10 hours, management for 30 hours or specifications 10 hours. Make sure each area is listed with the number of hours and that they match the number of hours worked for the month.

Outline Applicable Updates on the Project

Outline what your group did over the course of the last month. Include any applicable updates on the project, such as a project member quit on x date or you hired a new project manager.

Discuss any Management Issues

Discuss any issues related to management. This section should be in your own words. You may have a passive client or project employees that missed several days of work. Discuss any management problems experienced and outline a plan to solve the problem.

Outline Main Events of the Project

Outline the main events of the project, such as what you have accomplished and what strategies the team initiated to continue the project. Discuss the potential risks of the project or complications that your team encountered, such as bugs in a code or another problem.

Add the Project Deadline

Write the deadline for the project at the bottom of the monthly report.

Repeat for Each Project

Complete the above steps for each project that you organize for your team.

Review the Monthly Report for Errors

Review the monthly report for any errors or any issues that you did not fully address. Make any revisions as necessary and submit the monthly report to your employer.

Tips

  • If more than one project manager works on a project simultaneously, they should each contribute to writing the monthly report.

Warnings

  • Fact checking is crucial for a monthly report. If you say that you are further ahead on a project, it may cost you employment. Avoid making false statements and make sure that the work of each person in your group is accounted for prior to submitting your report.

References

About the Author

Andrea Helaine has a Bachelor of Philosophy in theology and is currently finishing her thesis course for a Master of Fine Arts in creative writing. Helaine has been writing professionally for over 10 years and has been published in several anthologies and is currently breaking into the screenwriting market.

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