To some offices, it seems the copy machine repair techs are daily visitors. Learning to service your own machine can save you time and money. Many of the supplies needed can be bought as a bundled copier repair kit, but you may have enough around the office to work in a pinch.
Invest in a shop vacuum cleaner. Toner spillage is a common problem with copiers and you will need a vacuum to clean out the inside of the copier as well as the floor and surrounding area.
Use a long paintbrush. A soft 16-inch brush should be used to brush the excess toner toward the vacuum nozzle. Deep interior areas of the copier are too small or too dangerous to reach with your hands.
Use 99% isopropanol to clean stubborn toner. Most isopropanol sold over the counter is less than 90%, so investing in a copier repair kit that includes this liquid is a good buy.
Use compressed canned air to clean any hard-to-reach areas. Do this after sweeping with the toner with a brush or the toner may fly everywhere. Compressed air is used to clean computer keyboards so most offices have it on hand.
Use lubricating oil on the scanner and lens shafts, slide rails, and pads. Lubricating the machine will help it work smoothly and prevent some paper jams.
Use glass cleaner and clean cloths to clean the scanning glass. Even minor scratches on the glass can affect the quality of your copies, so using a soft cloth is imperative to keeping the machine in top shape.
Most companies advise you to have a trained service tech demonstrate cleaning techniques before trying it yourself. Don't touch the machine drum. If there is a problem with the drum it is better to call in a technician.
Don't use your household vacuum cleaner to suck excess toner out of a copy machine--it will ruin your vacuum. If you have long hair or flowing clothing, pull it back before working near the copy machine.