A productive meeting requires careful preparation as well as leadership to keep those in attendance focused on the matters requiring attention and engaged in the discussion. Too many meetings have no clearly defined purpose. The result can be a feeling among those present that they have wasted time that might have been better spent in other ways.
Put your ideas in writing. Think about the goal of the meeting. Brainstorm topics such as what needs to be communicated and what tools you may need. Think about what other attendees will talk about.
Create an agenda to give to attendees. If you actually make an agenda to share with everyone, they will know what to expect from the meeting. List your main goal in bold letters at the top of the agenda.
Introduce the agenda at the start of the meeting. Briefly walk through it, highlighting the main topics. Schedule the meeting in such a way as to ensure ample time for discussion of all concerns.