How to Answer the E-Mail to Arrange an Interview

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When applying for a job, you may find that a company emails you an interview invitation, rather than phone you directly. These interview request emails will inquire when a good time to call for a phone interview is or when you are able to come to the office for a face-to-face interview. Other invitations may give you a choice of dates and time that you can select from. The response email should be short and concise. This is not the time to wow them with your personality or family stories.

Set your font and font size to something easily readable. Colored or crazy fonts that are too large or too small will make you look unprofessional. A 12-inch Times New Roman or Calibri font in black is professional.

Address the email to the person sending you the interview invitation, using his title and last name. (For example, "Dear Mr. Smith) If you are unsure of the name, a "Dear Sir" or "Dear Madam" will do. If you do not know the gender of the person sending the email, "Dear Sir or Madam" will suffice. Never address the email as "To Whom it May Concern." Don't address the person by his first name unless you know him personally. Failing to address the email properly makes you look lazy or rude.

Thank the person for the interview invitation, stating that you would like to interview for the position on a particular day and time. Always state the name of the position for which you are applying. If you are given a choice of interview times, choose one that suits you best.

Close your email with "Sincerely" followed by your full name. Once finished, run spell check. Having misspelled words in your email could cost you your interview.

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