How to Reply to Confirm an Interview

by Charlie Gaston; Updated September 26, 2017
Businesswomen shaking hands

When confirming a job interview, type a one-page letter thanking the interviewer for the invitation to the job interview. Confirm the exact time, date and location of the interview to avoid arriving at the wrong location on the wrong day or time. Send the letter within 24 to 48 hours of receiving the invitation.

Step 1

Type your return address at the top left-hand side of the page margins. Include your first and last name, street address, as well as city, state and ZIP code on separate lines.

Step 2

Type the interviewer’s first and last name, job title and street address on separate lines. Contact the hiring company if you do not know the interviewer’s full name and official job title.

Step 3

Add a salutation, such as “Dear Mrs. Smith,” followed by a colon.

Step 4

Thank the recipient for inviting you in for an interview. Concisely reiterate why you are a perfect candidate for the position.

Step 5

Confirm in the letter the interview location, time and date. For example, write something like: “I will arrive at your office in Santa Monica by 1:00 p.m. on Monday, June 1, 2011, for the interview.” Confirm any materials you plan to bring, such as a completed application for employment.

Step 6

Thank the interviewer a second time for the opportunity to interview with the company. State that you look forward to the interview. End the letter with a complimentary closing, such as "Sincerely," followed by a comma. Provide a hand signature as well as a printed version of your first and last name at the bottom of the letter. When your letter is printed, proofread it for errors to avoid giving an interviewer a bad impression before the interview.

Tips

  • If a hiring company invites you for an interview by phone, you may accept the offer by phone. Address the interviewer or recruiter by his full name and confirm the time, date and location of the interview. Thank the interviewer for the invitation and restate why you are a perfect candidate for the position.

About the Author

Charlie Gaston has written numerous instructional articles on topics ranging from business to communications and estate planning. Gaston holds a bachelor's degree in international business and a master's degree in communications. She is fluent in Spanish and has extensive travel experience.

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