If you've been invited to a business convention, or will be hosting a similar event soon, it's important to be aware of name tag etiquette. Creating and wearing name tags correctly will help colleagues to get better acquainted with one another, which is essential for successful networking.
Choosing a Good Name Tag Font
When making name tags, it's best to choose a font that is large enough for everyone to see clearly, but not so large that it is a distraction. A font that is 40 or 45 point is usually ideal. Use a font that is easy to read, such as Times New Roman. Cursive or italics are not recommended.
A person's first and last name should be able to fit adequately in the name tag space. A font that will accomplish this, no matter how long the names are, is the most appropriate.
What to Include on a Name Tag
It is important that the name tag be easy to read and strike a balance between including enough information and not containing so much information that it is difficult to read. It should have a person's first and last name and their affiliation or organization. Titles and honorifics such as Mr., Mrs., Ms,. Dr., PhD., M.D., General Manager or President are not typically included on a name tag.
The bulk of the tag should be used to present the person's name in a large enough font so that it can be read without squinting. If logos are added, those should be on a smaller scale and not dominate the name tag.
How to Wear a Name Tag
Name tags should always be placed on the right shoulder. This way, when colleagues extend their right arm to shake hands, the name tag can be clearly seen. Women who normally wear their purses on their right shoulders should move them to the left, so that the name tags are visible throughout the event.
Types of Name Tags
The type of name tags given to attendees depends on the type of event taking place. The “Hello, my name is” tags are best reserved for information business conventions and mixers, as they serve as an ice breaker. Events that serve as a way for professionals to make a number of important connections, such as company-sponsored retreats and workshops, should include name tags that look polished. A name tag with a classic border is appropriate, and plain white name tags with nothing more than the person's name are acceptable as well.
Ensure the Name Tag is Neat and Crease-Free
It is best for all convention attendees to keep their name tags in good shape throughout the event. If the name tag becomes bent or crooked, it should be fixed right away. It's important for convention organizers to bring extra name tag supplies, so that attendees can request another tag if theirs becomes torn or damaged. A neat, crease-free name tag makes a good impression, and suggests that the attendee takes the event seriously.
Use the Name Tag Supplied by the Event Coordinators
It is not considered proper etiquette for attendees to bring their own name tags to events. Convention coordinators create name tags for everyone who will be attending so that everyone will possess some type of uniformity during the networking event. Individuals who bring name tags will look out of place, and will appear to be uninvited guests.