Effective maintenance management systems consist of four key elements: people, process, a software program, and behavior. The four ingredients, while observing common objectives, combine to improve a company’s or facility’s effectiveness and bottom line. One of the first values realized after implementing a maintenance management system is the ability to measure current performance. With the ability to accurately measure performance, establishing improvement initiatives and goals soon follow.

Preventative Maintenance

A computerized maintenance management system (CMMS) stores and generates preventative maintenance work orders. The only human interface necessary to produce timely work orders is in programming the desired schedule into the system.

Resource Management

With all the scheduled maintenance managed through a CMMS system, priorities are readily established. Leveling the workload based on craft and available people improves efficiency. Additionally, by managing and scheduling the workload through the maintenance management system, time spent on labor and equipment repair costs are easily tracked and recorded.

Failure Tracking

By categorizing and recording all failures within a plant or facility, failure rates and problem areas are quickly identified. With the details of this data, changes in process or maintenance are identifiable to effectively reduce the amount of similar failures.


A computerized maintenance management system provides a resource to management and technicians for equipment specific documentation. Not only are maintenance records available; technical specifications, product bulletins and schematics are retrievable by anyone who has access to the system.

Cost Savings

The grand prize of a well-executed maintenance management system--cost reduction. Through measuring maintenance performance, improvements are manageable. Reducing failures and related downtime, also directly impacts revenue.