The board of directors, one of the most important parts of an organization, is comprised of trusted individuals who may or may not have profits or shares in the organization. This team provides insights and guidance to the organization to help it reach its objectives and goals. Members rely on their skills and expertise from their combined years of corporate experience.
The board chair relays information about the organization's status and any issues of concern to the chief executive as well as the entire board. The board chair also helps monitor financial planning and reports, and evaluates the performance of both the chief executive and board members. The board chair evaluates the overall performance of the company or organization to help ensure the mission of the organization is observed and that goals are met. Meetings are held on a regular basis to keep track of the organization’s activities and progress, but the board chair can call for a special meeting if needed. The chair also is considered a general member of the board of directors. She has the same voting power as other board members.
In the absence of the board chair, the vice-chair acts as a support position for the chair and the board of directors as a whole. The vice-chair assumes the same responsibilities of the chair in his absence. Also considered a member of the board, he works closely with the other staff and reports to and cooperates with the board chair. The vice-chair also has voting power. This position can prepare a person to become a board chair.
Apart from being a board member, the secretary takes the minutes of the meeting and manages its distribution as well. Documentation of meetings, records and files are kept and maintained. Ensuring that meetings are conducted according to the organization's by-laws also falls under the duty of the secretary. The secretary has voting power. The board of directors are kept informed by the secretary of other meetings and events within the organization. In some cases, the executive director acts as the secretary, as well.
Given a background in finance, the treasurer provides the fiscal reports of the organization, including the fiscal year budget that must be approved by the board. The treasurer provides financial forecasts and other related financial topics, including analysis of expenses and profits for that month or quarter. The treasurer can vote with other board members.