What Employment Forms Are Required for Hire?

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When you land a job, you are required by law to fill out certain forms to verify your eligibility for employment and establish the proper level of tax withholding. Understanding what these forms are and how to properly complete them will make the hiring process a lot easier for yourself and your new employer.

Application Form

Many companies require an application form, even if the applicant has a detailed resume. Using the application form lets the hiring company get all required information in a standard format. Be prepared to fill out an application for the job you are seeking, even if you bring your resume with you to the interview.

W-4 Form

When you are hired, your new employer will require you to fill out a W-4 form. This form is used to determine the appropriate level of tax withholding from your paycheck. Review the form carefully, then enter your full name, complete mailing address and Social Security number. List the number of exemptions you wish to claim, then sign and date the form and return it to your new employer.

I-9 Form

Your employer will require you to complete an I-9 form when you are hired. This document, known officially as the Employment Eligibility Verification form, is intended to verify that you are legally authorized to work in the United States. The instructions for the I-9 form contain a list of documents you must submit to your employer to verify your legal status. Read that list carefully and submit the required documents to your new employer.

W-2 Form

The employer might ask to see a copy of your W-2 form to verify any past wages you claimed on your resume or the application form. Not all employers will ask for this information, but it is a good idea to locate a copy of your old W-2, just in case. You should make copies of your W-2 forms each year when you do your taxes, and file those copies with copies of your state, local and federal tax returns.

References

About the Author

Based in Pennsylvania, Bonnie Conrad has been working as a professional freelance writer since 2003. Her work can be seen on Credit Factor, Constant Content and a number of other websites. Conrad also works full-time as a computer technician and loves to write about a number of technician topics. She studied computer technology and business administration at Harrisburg Area Community College.

Photo Credits

  • business colleagues preparing for business meeting image by Vladimir Melnik from Fotolia.com