How to Use Simply Accounting Software

Sage Software designed Simply Accounting to allow small businesses to manage accounting and financial transactions without any accounting expertise or experience. With Simply Accounting software, small business owners can track customers, inventory purchase, sales and receivables. The application also helps owners establish budgets, manage employees and payroll and even generate reports and statements needed for taxes. Most entrepreneurs with basic computer knowledge have little trouble setting up Simply Accounting for use with their businesses.

Installing Sage Simply Accounting

Insert the installation CD into the CD/DVD drive of your computer. Wait for the Simply Accounting Installation Wizard to appear on the screen. Alternatively, download Simply Accounting from the Sage Software website. Double-click the downloaded setup file to start the installation wizard.

Enter the Simply Accounting product key when prompted by the setup wizard. If you purchased a retail CD copy of Simply Accounting, the product key is on the CD jewel case or protective cover. If you purchased a downloaded version from the Sage Software website, the product key is in the confirmation email you received after making your purchase. Click the “Next” button after you enter a valid product key.

Click and enable the “Full Installation” option. Click the “Next” button. Click the “Typical” installation option and click “Next.” Wait for the installation wizard to install the Simply Accounting program on your computer. Reboot the computer.

Creating a New Company in Simply Accounting

Launch Sage Simply Accounting on your computer. When you run Simply Accounting for the first time, you see an introduction screen. Click the “Create a New Company” link, then “OK.”

Enter your company name and address information. Click and enable a list of standard accounts for the company type that most accurately describes your business type. Click the “Next” button.

Click the “Browse” button to choose a folder on your computer to store Simply Accounting company and transaction data. Click the “OK” button.

Click the “Company” link in the menu panel on the left side of the screen. Wait for the “Company Dashboard” to appear on the screen. Click the “Settings” link.

Click “Sales Taxes.” Enter local and state sales tax rates in the fields, if applicable.

Click “Payroll” in the “Company Dashboard.” Enter employee names, pay rates and pay frequency schedules.

Click “Customers and Sales,” then “Customers” on the main menu bar. Enter customer information for clients that have outstanding balances with your business. Enter the amount owed to you in the appropriate “Amount Due” or “Balance Due” fields. Enter contact information for customers that buy from you frequently.

Click “Vendors and Purchases” on the menu bar. Enter contact and address information for vendors from whom your company purchases inventory and supplies. If you owe money to a vendor, enter the amount in the “Balance Due” field.

Click “Inventory and Services” on the menu bar. Click the “Inventory” link and input data about products you sell. Give each item a unique ID number and descriptive name. Enter the number of each product you have on hand. For labor or service products, enter information under the “Services” link.

Click “Customers and Sales.” Click the “Sales” link to create a new transaction when creating an invoice or selling an item to a customer. Once you enter customer and product information, click the “File > Print” option on the menu bar to print an invoice for the customer.