Certified Payroll Report Instructions

by Mary Jane; Updated September 26, 2017
...

A certified payroll report is a report submitted by contractors who have completed work on a construction project to prove they are respecting the prevailing industry wages on a government job. The report consists of two pages, including payroll for the specific job in question and a statement of compliance, which is signed by the payroll administrator. This statement certifies that everything stated in the report is true and valid. Contractors should keep a copy of the payroll report of any project completed as references, as falsely given information can lead to fines or imprisonment.

Items you will need

  • List of hours worked
  • Wage information
  • Employer information
  • Project information
Step 1

Acquire the proper form to complete the certified payroll report. Get the proper forms from the U.S. Department of Labor. Forms include the WH-347 form and the WH-348.

Step 2

State your name and the last four digits of your social security number on the form. Include your full name, your address, project number, the contractor or government entity for which labor is currently being provided, the project or job location and the payroll period.

Step 3

Identity the area of work for which the certified payroll is being submitted. For example, identify whether you are doing construction, truck driving or delivering services. If providing more than one service, split them up into sections by job functions or type.

Step 4

List the amount of hours worked for each employer. Select the hours from actual payroll reports as it is important hours are accurate, as it reflects time spent on the job site and payment.

Step 5

List the base pay as agreed per employer. Include any overtime or additional pay provided by each employer, if applicable. If this is the case, list detailed explanations of this pay to avoid confusion later.

Step 6

Input the gross amount earned for each job respectively. This should be done using the weekly gross wage earned, not specific projects as a sum.

Step 7

Report any deductions that may have occurred during the reporting period for the specific listed job. Label any deductions as total deductions and deduct these from the weekly gross pay. Use the total deductions column in the form to add up deductions from all projects in question, if applicable.

Step 8

Calculate net wages, which is the remaining sum after the deductions have been applied. Net wages must match the amount the contractor is paid.

Step 9

Sign the payroll report if everything matches, including the earnings and the deductions. Have the payroll administrator for each project sign the payroll report to certify it as valid and true. Submit the report to the U.S. Department of Labor.

About the Author

Based in Toronto, Mary Jane has been writing for online magazines and databases since 2002. Her articles have appeared on the Simon & Schuster website and she received an editor's choice award in 2009. She holds a Master of Arts in psychology of language use from the University of Copenhagen in Denmark.

Photo Credits