How to Copy Transparencies

by Kyle McBride; Updated September 26, 2017
Top view of floor-standing photocopier

Modern copy machines are capable of printing onto a variety of printing mediums. Along with plain paper, copiers can print on heavy paper, letterhead, and transparencies. Transparency film--also called overheads because of their use in overhead projectors--are suitable as a printing medium in your copier provided that you take care in selecting the correct transparency material and you load the material properly in your copy machine.

Items you will need

  • Transparency film appropriate for your copier
  • Copier's user manual
  • Paper

Copying Onto Transparencies

Step 1

Check the print medium specifications in the user's manual for your copier. Be certain you obtain the correct transparency material for use in your machine. Don't guess. Consult the manual, call your authorized sales or service center to ask, or go to the copier manufacturer's website to get this information.

Step 2

Check the user's manual for transparency tray requirements for your machine. Use the tray that the user's manual specifies for transparencies. Some models of copiers require that the bypass or manual tray be used. Other models require that the upper tray or the lower tray is used. Don't guess. Consult the manual, call your authorized sales or service center to ask, or go to the copier manufacturer's website to get this information.

Step 3

Check the user's manual for transparency orientation requirements for your machine. Load transparencies with a white strip on one edge or with a paper backing in the correct orientation as noted in your user's manual. Transparencies without the white edge or with no paper backing generally have no orientation requirements.

Step 4

Check the user's manual for transparency settings requirements for your machine. Settings on the control panel may include a "Transparency Film" option as well as an option to insert sheets of paper between the transparencies as they are printed. Use these options when copying onto transparency material.

Copying From Transparencies

Step 1

Open the top cover of the copier, then place a transparency face down onto the copier's platen glass.

Step 2

Place a blank sheet of white paper on top of the transparency, then close the cover.

Step 3

Check the user's manual for settings on your machine regarding the copying of glossy originals. Some models of copiers have this setting to reduce image artifacts when copying originals with a glossy or shiny surface.

Step 4

Input the desired copy parameters on the control panel, then press "Start."

Tips

  • Transparency material may be run through the document handler of your copier when using transparencies as the original document. Check the user's manual for your copier to see if your model of machine is rated for use in this way.

Warnings

  • Verify that the transparency material is rated for use in your copy machine as a printing medium. Do not use a transparency material in your machine for which you have any doubts. Copy machines that use heat to fuse the toner to the paper are capable of melting a transparency inside the machine if the wrong transparency material is used. This will result in damage to your machine which requires costly repairs to correct.

References

  • "Digital Multifunction System Operation Manual, Model AR-M550/620/700U, AR-M550/620/700N;" Sharp ElectronicsCorporation; 2004
  • "Multifunctional Digital Systems, Operator's Manual for Basic Function, eStudio352/452;" Toshiba TEC Corporation; 2005
  • "Basic Guide, imageCLASS MF6500;" Canon Inc.; 2006

Photo Credits

  • Stockbyte/Stockbyte/Getty Images