How to Void a Check in Quickbooks

by Beth Rifkin; Updated September 26, 2017

If you make a mistake when paying invoices, clients or employees while using the bookkeeping software QuickBooks, the voided check should be recorded in your check ledger for documentation purposes. The same practices apply when writing a voided check, such as you would do to set up automatic monthly payments.

Void a Written Check

  1. Click on the Lists menu and choose Chart of Accounts.
  2. Choose the account that was used to write the original check.
  3. Select Accounts Payable to open the check ledger or register.
  4. Find the specific check that you want to void and click on it.
  5. Go to the Edit menu and choose Void Check.
  6. Click Record to save the changes.

Write a Voided Check

  1. Select the Banking option and choose Write Check.
  2. Enter the name of the company that will be receiving automatic payments in the payee field.
  3. Make the check out to have a $0.00 dollar amount.
  4. Choose the Edit menu and click on Void Check.
  5. Click Record to save the changes.

Tip

Always back up your company’s files before making any changes to your financial records.

Warning

Voiding a check in QuickBooks is different from deleting a check. The transaction for the voided check will remain in your records, while a deleted check will be completely removed from your QuickBooks ledger.

About the Author

Beth Rifkin has been writing health- and fitness-related articles since 2005. Her bylines include "Tennis Life," "Ms. Fitness," "Triathlon Magazine," "Inside Tennis" and others. She holds a Bachelor of Business Administration from Temple University.