Managing your time is just as important as completing job tasks thoroughly. By creating a daily time management schedule, you will be able to stay organized, do what needs to be done and reduce stress without sacrificing quality. Whether you manage others, handle large amounts of paperwork or attend multiple meetings and events each day, knowing where you need to be and what's expected of you is important. Managing your time will give you greater control of your output and make you more responsible and secure in your job.
Items you will need
- Microsoft Excel
- Microsoft Outlook
Open an Microsoft Excel Worksheet. Label columns with the days of the week and the rows with each hour during the workday. You can expand columns and rows by clicking on the separation lines and dragging them, using your mouse. You may also use Microsoft Outlook to create a time management schedule. Microsoft Outlook includes pre-filled columns and rows to make inputting information easier.
Create a list of tasks that must be completed during the week. This list includes meetings, project milestones or deadlines, network opportunities, returning phone calls, filling out paperwork or other tasks that need to be completed.
Assign tasks to their appropriate day and time to the Excel Worksheet. Color code tasks if necessary by clicking the box you want to highlight and clicking the paint can icon at the top of the worksheet. Choose from a variety of colors.
Leave time throughout the day for tasks that end up taking longer than expected. For example, if you have a meeting from 10:30 a.m. to 11 a.m., block off a meeting time for 10:30 a.m. to 11:30 a.m. Leave at least 15 minutes between tasks for unexpected tasks or short breaks.
Create a schedule each week and stick to it. Over time, you will become better at managing your time and handling unexpected issues that come up during the workday.
Creating a time management schedule will not only increase your productivity, it will also reduce stress and allow you to enjoy more aspects of your job.
Don't try to overbook your day. Trying to accomplish too much during the day will only make you fall behind. When creating your time management schedule, allow enough time for lunch, getting to and from meetings or events and leave enough time to complete tasks accurately to ensure high quality of work.