How to Maintain Daily Financial Business Records

by Gracie Sprouse; Updated September 26, 2017
All business establishments must use some type of bookkeeping system.

Maintaining daily financial records will not be a challenging task if you develop a system. If you don’t use business software to track income and expenses, it can easily be accomplished with the simple bookkeeping steps of entering income and expenses. Simply recording the money that comes in and the money that goes out accounts for about 90 percent of the record-keeping task. A bookkeeping ledger or notebook tablet is sufficient to record daily items.

Step 1

Record each day's transactions of sales, expenses and purchases on a page of the ledger or notebook. If there are not enough items in one day to fill the page, use it for two or more days.

Step 2

Allow one page for expenses such as rent or mortgage payments, utility payments and other expenses that pertain to the upkeep and maintenance of the shop or building housing the business.

Step 3

Set up another page for automotive expenses. Use this page to record gas and oil purchases, insurance payments and automotive repairs. Include any other vehicle-related expenses.

Step 4

Set up several pages in the back of the ledger on which you will record the totals. At the end of each week, record the total. Record the monthly total on a separate page at the end of each month. At the end of the year, add the monthly amounts to determine annual totals.

About the Author

Gracie Sprouse has been writing professionally since 1976. Her areas of expertise are in antiques, crafts, real estate, income taxes and small businesses. Her education consists of an Associate of Applied Science with a business and accounting major from Piedmont Virginia Community College.

Photo Credits

  • The bookkeeper in a warehouse of polygraphic production image by terex from Fotolia.com