If you are computer literate and have 30 minutes, you can create a basic donation form using your home computer. Ideal for small charities and other groups, donation forms are great for one-time cash and credit donations.
Open a Microsoft Word document or other software program.
Create an organization logo and center at the top of the page.
Start at the left margin and type "First Name." Provide a line for the response. Press the "Enter" key.
On the next line, type "Last Name." Provide a line for the response.
Use the next line to type "Day Phone." Provide a line for the response.
Use the next line to type "Evening Phone." Provide a line for the response.
Use the next line to type "Email." Provide a line for the response.
Use the next line to type "Type of Donation." Offer categories such as "Cash," "Credit," "Clothing," "Furniture" "Car" or "Other" depending on the type of donation. You also might provide a line for the donor to write in a response.
Use the next line to write "Donate items to the (enter charity name or organization)." You also might type: "Donation in Honor of" then provide a line for the response.
Choose an alternative-form layout. You can request donor information using individual response boxes that can be added in Word or Microsoft Excel. Request the donor's name, address, city and state of residence, home and work phone, and email.
Provide a notification option. If the donor wishes to make a donation on behalf of another person or organization, provide a notification box that requests the third party's name, address, city, state and ZIP code. Offer a statement regarding how and when you notify third parties about donations made in their name.
For car donation, the donor must include the make, model and year of the vehicle as well as the VIN number. It is not necessary to provide a valuation for donated items. The donor will do this when he files his taxes.
Always maintain a copy for your records.