How to Design a Work Schedule

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Designing a proper work schedule is essential for timely completion of any task. A proper schedule is necessary to complete tasks on-time and maintain quality. Planning saves time, money and resources, preventing unnecessary stress. Rewards of a good schedule include improvement in employee productivity, lowered stress and increased efficiency. It can be hard to meet the challenges of work, but a better schedule will definitely help you take control.

Set realistic and achievable goals. For example, if you think you can handle two projects in a day, it will be unrealistic to set a target for three projects in a day. Don&rsquo;t underestimate the time a task needs to be completed.

Start your day early to complete urgent tasks. Starting half an hour early can make a considerable difference and help you reach your targets. It will keep you fresh and energetic during the whole day.

Always be positive in your approach and attitude. suggests that a positive attitude makes a difference in your work schedule, enabling you to be more productive.

Create a balance between your personal, work and social life. Overwork will not benefit you in any way. Devote ample time to family, as personal responsibilities should not be ignored. This will help you organize yourself and keep your mind relaxed at work.

Plan proper breaks during your work schedule. Take time out for relaxation, as it will help enhance your creativity and keep you energized for the day. According to Phil Bartle, physical and mental rest is important for your health.

Make a list of things you need to do during the day and follow it. Select tasks according to their urgency and importance.

Divide large projects into short assignments. This will help you complete a large project with ease and without losing focus.

Schedule your work time on the calendar. Use computer or a mobile-based calendar, as it is convenient to manage and can be altered to adjust any changes in the routine. Mark important dates and meetings to provide a constant reminder of upcoming deadlines.


  • To make a work schedule successful, provide opportunities for efficient communication.