From painting houses to styling hair, giving clients a receipt for work provided is a smart business practice. It helps you keep records of services provided, payment received and balances owed. If you're running a small business, you can create your own receipts on a home computer. If you have to provide a handwritten receipt in a pinch, use blue or black ink and print in large, clear letters.
Find a software program or template you’re comfortable with to create your receipt. Use a word processing program like Microsoft Word, or find a website that provides invoice templates you can download and print for a small fee.
Place your company logo at the top of the receipt; if you don’t have a seal or logo, print your company name. Depending on your template, you might be able to download or cut and paste the logo onto the invoice from your computer. If this isn’t an option, cut the logo from another sheet and use glue or tape to affix it directly to the invoice. Make a copy, and use that sheet on which to print your invoice.
Create the receipt using pertinent information for the work provided. Under your logo, type the full name and address of your company. Further down, fill in the full name and address of the company you’re invoicing.
Type the date you’re creating the receipt, as well as an invoice number for your and your client’s records. Skip a few spaces; on the left side of the page, type a short description of each service you provided. On the right side of the page, type the cost of each service.
Underneath the list of costs, type the total amount you’re owed. If the company has already paid you a portion or the total sum, subtract that amount from the total. On the final line, type the remainder of what you’re due -- even if the work has been paid in full.
Save the receipt under your client’s name. If you’ve created the receipt from a template on your computer, take care to keep the original blank. Print a paper copy for your records.
Oubria Tronshaw specializes in topics related to parenting and business. She received a Bachelor of Arts in creative writing from the Santa Fe University of Art and Design, and a Master of Fine Arts in creative writing from Chicago State University. She currently teaches English at Harper Community College in the Chicago area.