Coordination within an organization is critical to that organization's success. If information does not have a smooth way of traveling between the various parts of the company, then important data can be lost and productivity suffers as the data must be recovered. Taking the time to develop good coordination techniques within your organization can make projects run smoother, improve productivity and it can also help add more profit to the company's bottom line.
One of the overriding coordination strategies in any organization is a hierarchy. When there is a recognized hierarchy in place, the members know who is in charge, and how far up the corporate ladder information needs to travel. Respecting a corporate hierarchy means that employees know how to address issues that may arise with their immediate supervisor or departmental manager. Allowing employees to use the company hierarchy to help deal with managerial issues within their own department can help the company to evaluate managers and executives that are ineffective.
Autonomy is very important within any organization, and the structure of a department becomes one of the more critical coordination strategies the company will have. Each department is assigned various tasks they are responsible for, and in order for the company to succeed, those departments must work towards executing their responsibilities. A good departmental manager knows how to coordinate his department's activities and make sure that there is open communication among everyone within his group.
The departmental coordination method feeds directly into the hierarchy discussion in the previous section, as each departmental manager becomes the spokesperson for her department, and they use the hierarchy within the company to resolve issues and work together to improve productivity.
Sometimes a coordination effort must be done based on someone's individual responsibilities. For example, there may be a departmental secretary in each department that can request checks for payments but only one person in the company is actually allowed to cut those checks. Coordinating tasks based on individual responsibility can allow the more important daily activities to run smoother. When everyone in the company knows which person is responsible for something, it is much easier to get that activity completed in a timely manner.
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