The Advantages of Computers in the Office

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The advent of computers has revolutionized many industries, with office work being no exception. Computers have helped to improve the efficiency and accuracy of office workers by providing different software and communication functions to help execute work tasks. Computers are now a part of nearly every office, with most workplaces now unable to function without the use of computers.

Communication

Internal and external communication is much easier with the use of e-mail and internal messaging systems on computers. Office staff are able to pass information throughout the office quickly and effectively, as most office setups have an alert system on individual computers when a message or e-mail is received. The Internet also greatly enhances communication options, with Skype and other such messaging and communication programs allowing national or transnational video and call conferencing with ease and less expense.

Data Storage

The data storage and retrieval capacity of computers is only getting greater and more advanced as technology improves. Files are easily retrievable through search functions, and hard drives can hold unprecedented volumes of files and data. For offices with large databases, such as governments, charities or other member-based associations, this data storage and retrieval function provides unparalleled advantages over traditional paper file storage, such as the ease and speed of information retrieval, the ease of changing data records and the ease of tracking changes made to customer, member or citizenry records.

Networking

According to the Spam Laws Web site, file sharing is one of the key benefits of networking computers in an office environment. Office networking, or the creation of an office intranet, means that a common database of files is accessible to all users. This also applies to software and management of computers, which significantly reduces costs for offices, as they can purchase one networkable software product instead of having to purchase multiple copies for individual computers. Networking also provides communal access to printers, fax machines and copiers.

Productivity

Computers in the office environment significantly enhance productivity. According to the Reference for Business Web site, computers in the office increase productivity not only in areas such as word processing, data management and information access, but also in information creation, collation and ultimately storage. The amount of time most office workers spend at the computer has, however, given rise to a number of repetitive strain health problems on eyes, wrists and hands.

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About the Author

B.T. Alo is media director, chief writer and editor for a U.S.-based marketing and consulting firm. He holds a bachelor's degree in business and communications. Alo's interests include business, investments, electronics, personal finance, health, communication, popular trends and travel.