A memorandum of transfer is used in many industries as an official document to track the moves of people and things. This memorandum has some required components that every industry shares. However, the document is retooled to fit the company using it.
A memorandum of transfer always has a letterhead of the company initiating the transfer request. The memo also lists the other party involved in the transfer. The rest of the document is filled with descriptions of the items being transferred or information about the person requesting the transfer. For insurance purposes, the item transfer memos also have a space for valuation of the items being transferred.
Libraries use the memorandum of transfer to send and receive books from their collection via inter-library loan programs. Hospitals use them to log the transfer of patients from one facility to another. Even governments use this memo to transfer documents and materials. The memo creates proof on paper of the transfer and can be useful later if the items are lost or people are injured.
The biggest differences between memorandums of transfer for people and items is the amount of information required on each. Hospitals and universities require pages of information that include the person's medical or academic history. Item memos have descriptions, valuations and very little additional information. The people transfer memos also have lengthy explanations for why the transfer is needed. Transfer patients have more information here than students.
Where they are used, the memo of transfer is a required document that must be prepared on a particularly formatted piece of paper. They are often accompanied by other required documents that must be completed prior to the transfer. They include certificates of authentication, customs documentation, transcripts and medical records. Failure to complete the memo in a timely manner could result in a failed transfer.