What Are the Functions of Human Resource Planning?

by George N. Root III; Updated September 26, 2017

In order for a company to make proper use of its resources, there needs to be a plan in place. By not having proper human resources planning in place, a company could lose money because of an under-qualified staff or an inappropriate staffing amount, according to the staffing experts at the Accel Team Development website. By understanding the functions of human resource planning, you can better appreciate its impact on your company's success.

Staff Levels

Human resource professionals gather all of the personnel projections from each department, compare them to present staff levels and then design a plan to make sure that the company is adequately staffed for the coming year. The needs of a business can change quickly, so the human resources group should review the staffing levels with departmental managers on no less than a quarterly basis to make sure that accelerated company growth has not affected the need for personnel.

Qualifications

The function of the human resources group in respect to qualified employees is a two-fold proposition. The first part of it is to make sure that there is always an updated file of resumes on hand of qualified individuals who already have been interviewed by human resources staff. The second part of the qualifications function of a human resources group is to go over the growth patterns of the company with departmental managers to see what new qualifications should be part of future candidate searches.

Budgets

A company stays profitable by working within its predetermined budget. When human resources personnel set out to fill job openings, they need to understand the departmental personnel budgets they are working with and stay within those numbers when negotiating with candidates. This requires close work with executives and managers to make sure the company gets the talent it needs to move forward but without going over the prescribed annual budget.

Recruitment

The resumes that human resources professionals use to keep candidates available for future staffing needs to come from perpetual recruiting efforts done by the human resources group. The human resources professionals spend time at recruiting trade shows, visiting college campuses and getting involved in any other activity that will help them come into contact with talented candidates. A proactive recruiting effort is essential to the ongoing human resources planning success of any company.

About the Author

George N. Root III began writing professionally in 1985. His publishing credits include a weekly column in the "Lockport Union Sun and Journal" along with the "Spectrum," the "Niagara Falls Gazette," "Tonawanda News," "Watertown Daily News" and the "Buffalo News." Root has a Bachelor of Arts in English from the State University of New York, Buffalo.