Accounts Payable Document Control Procedures

Blue pen in front of invoice image by millann from

Document control procedures are critical for processing accounts payable invoices. They will help ensure that you properly record all accounts payable invoices to the accounting general ledger and process payments for the invoices in a timely manner. A written procedure for processing accounts payable helps to alleviate mistakes in processing and to avoid late charges for failure to remit payments on time.

Date-Stamp the Invoice

Code the Invoice

Obtain Invoice Approval

Prepare the Check


  • “Principles of Accounting”; A. Douglas Hillman, Richard F. Kochanek, Corine T. Norgaard; 1991

About the Author

Kaye Morris has over four years of technical writing experience as a curriculum design specialist and is a published fiction author. She has over 20 years of real estate development experience and received her Bachelor of Science in accounting from McNeese State University along with minors in programming and English.

Photo Credits

  • Blue pen in front of invoice image by millann from