Corporate financial reports, also known as annual reports, need to be completed once a year by the company’s CEO and the person responsible for the company’s finances. The report presents the company’s financial standing by showing the company’s assets, liabilities, sales and expenses. Because this type of report needs to be done once a year, it may be a good idea to create a template, so you do not have to start over from scratch each year.
Start by creating a title page template, where the writer can add the date of the financial report and the name of the person writing it in the given year. Write the company’s name and the title “Financial Report” on the front page.
Add the title “Letter from the CEO” on the second page of the financial report template. In point-form, explain the content that needs to be addressed by the CEO in the letter. This includes discussing the company’s financial year, recognizing any negative changes in the company’s finances, and how the financial status may or may not have affected customers, investors or shareholders. The CEO letter often serves as an introduction to the financial report.
Add the title “Assets” to the next section of the financial report template. Create a list of blank spaces on the left side of the page, where the writer can insert the assets owned by the company. Create corresponding lines to each asset, where the writer can add the amount of each asset on the right-hand side. At the bottom of the right-hand side column, add a total section where the writer can add up the total value of all assets.
Add the title “Liabilities” to the section preceding the assets. Create an identical page to the assets section and offer the total value section at the bottom. This allows the writer to write out the liabilities the company has and add them up to get a total liabilities sum. Create a section on the next page, where the writer can figure out the net worth of the business by subtracting the total liabilities sum from the assets. Explain how the writer will do this, if possible.
Create 12 spreadsheets that allow the writer to add expenses for each month of the financial year being reported. Since expenses are flexible and can change frequently, allow changes for each month by creating new spreadsheets for each month. For each month, offer a total section where you can add up the expenses for the whole month. Also offer an annual total, where the writer can add up the total annual expenses. Repeat this entire step by creating 12 additional spreadsheets to indicate the sales for each month during the financial year being reported. Ensure that each spreadsheet has its own total sum section and an annual section is added as well.
Start with the month of January and subtract the January expenses from the January sales. Determine whether the company spent more in January than it earned. Repeat this step with each month to determine the earnings and spending of the company. Add everything up in the end to determine whether the company earned or spent more during the financial period being discussed. Provide space, so the writer can create graphs for each month, if desired. It is not a requirement, but does help illustrate the numbers in a more organized way.
Add “Conclusion” as the title of the final section of the financial report. Create a list of points that the writer should use to write the conclusion. The writer should highlight the results of the spreadsheets and offer any potential solutions for the given financial period being discussed. For example, if the expenses are constantly higher than the sales, offer solutions in terms of savings and cutting specific expenses.
Based in Toronto, Mary Jane has been writing for online magazines and databases since 2002. Her articles have appeared on the Simon & Schuster website and she received an editor's choice award in 2009. She holds a Master of Arts in psychology of language use from the University of Copenhagen in Denmark.